Setting up your first recording

Send the Vaani AI notetaker to a Zoom, Google Meet or Microsoft Teams meeting and get a transcript and draft minutes afterwards.

Last updated
Updated 22 Oct 2026
Reading time
2 min read
Written by
Vaani AI Team

You record a meeting by sending the Vaani AI notetaker to it. The notetaker joins from the meeting link as a participant, records the meeting, and when the meeting ends Vaani AI prepares the transcript and draft Minutes of Meeting for you to review.

You do not need to install anything, and nor do the other participants.

Step by step

  1. Open Join Ongoing Meeting

    Sign in and open Join Ongoing Meeting.

  2. Paste the meeting link

    Paste the full Zoom, Google Meet or Microsoft Teams link into Meeting URL. Vaani AI shows the platform it detected.

  3. Choose the language

    Pick the meeting's main language. English and Hindi are supported for recordings.

  4. Choose the minutes format

    Pick the output format for the minutes, such as Professional Meeting Notes or Decisions & Action Tracker.

  5. Choose the join mode

    Auto-join sends the notetaker straight in. Host approval means the host must admit it first.

  6. Send the notetaker

    Select Send Vaani Bot. If the meeting has a waiting room or lobby, the host admits the Vaani AI participant.

  7. Review after the meeting

    When the meeting ends, open it in Vaani AI to review the transcript and the draft minutes before you send them.

Troubleshooting

Check that the meeting is open, that the host has admitted the Vaani AI participant from the waiting room, and that you pasted the full meeting link including any passcode part.

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